Executive Administrative Assistant
Bellevue, WA
Full Time

Job Description

Reporting to the CEO, the Executive Administrative Assistant provides executive support in managing the overall operation of the Foundation and is responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.


The Executive Administrative Assistant coordinates executive outreach and external relationship efforts including board meetings, and overseas special projects.  The executive Assistant has digital fluency and is social media savvy and enjoys working within a small entrepreneurial environment that is mission-driven, results driven, and community oriented.   We are seeking an exceptionally bright, multitasking and self-motivated individual who pays superior attention to detail, is able to meet tight deadlines, has great organizational skills, and is able to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the Foundation is important.

The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

Key Responsibilities Include

  • Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.
  • Management of complex calendar and scheduling requirements
  • Tracking and helping drive completion of key deliverables and following up on outstanding items
  • Acting as a liaison for direct reports
  • Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering)
  • Managing group logistics
  • Travel coordination

Basic Qualifications

  • 5+ years of experience assisting at the executive level
  • Proficient with Office 365 suite and has demonstrated skills in database management and record
  • BA or BS degree, preferably with an emphasis in HR or Nonprofit Management
  • Excellent written, verbal and digital communication skills
  • Detail oriented
  • Organized and willing learn tasks outside of their comfort zone
  • Strong digital/social media literacy and skills
  • Is familiar with common forms of digital marketing
  • Has Passion for operations; high aptitude for being proactive, and a creative problem-solver

Personal Attributes:

  • Committed to service to others, flexible, agile and a problem solver
  • Excellent organizational skills, self-motivation, flexibility, and the ability to work and thrive in a fast-paced, energetic, entrepreneurial environment
  • Strong communication skills and ability to connect with people of various seniority levels and cultural backgrounds
  • Strong organizational skills and attention to detail
  • Is self-motivated, resourceful and comfortable working independently with high personal accountability
  • Thinks strategically and executes with excellence
  • Is a confident leader, able to juggle the needs of a growing organization with the bold vision for global impact
  • Is a strong team player; and is highly relational, at ease serving and stewarding board and executive volunteer relationships
  • Is proactive and operates with a sense of urgency
  • Is a self-starter, pro-active and able to take initiative and work with high attention to detail.
  • Can manage multiple tasks

Salary & Compensation:

We value our employees’ time and efforts. If you are committed to helping others, we work to maintain the best possible environment for our employees where people can learn and grow with the organization. We are also committed to your success and offer compensation commensurate with experience. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.

Location:   Bellevue, WA area.  Non-negotiable.

To apply

For consideration, please send your resume, cover letter, and salary requirements to or to the address below.  Applications will be accepted through February 18, 2019.

Mona Foundation, 218 Main Street, #404, Kirkland, WA 98033, 425.743.4550



Mona Foundation was founded in 1999 by a small group of people committed to making life better for all of our children. The Foundation supports?grassroots educational initiatives that provide education to all children,?increase opportunities?for women and girls, and emphasize service to the community. ?Our goal is to alleviate?global poverty and support?community led transformation such that no child ever goes to bed hungry, is lost to preventable diseases, or is deprived of gift of education for lack of resources.


We believe that the keys to?alleviating poverty are universal education, gender equality, and community building. ? We also believe that regardless of who they are?or what their economic status is, people have the right and the responsibility?to lead the development of their own communities. The programs we support have proven?records of success, backed by the local community.?Since 1999, Mona has awarded more than $12?million to 38 educational initiatives?in 18 countries, providing access to quality education and training?for more?than 258,000 students, teachers and parents.?